General Terms and Conditions
Section 1: General provisions
- The organiser of the legalXchange event is Verlag C.H.Beck GmbH & Co. KG, Wilhelmstraße 9, 80801 Munich, Germany (hereinafter referred to as the ‘Organiser’).
- Verlag C.H.Beck is the Organiser and holder of all rights and obligations in connection with legalXchange. The business relationship between Verlag C.H.Beck GmbH & Co. KG and the participant
with regard to legalXchange is governed exclusively by these General Terms and Conditions in the version valid at the time of the participant’s booking. Conflicting, deviating or supplementary general terms and conditions of the participant do not form part of the contract unless expressly approved by the publisher. - The event is not a regulated event within the meaning of the German Trade Regulation Act (Gewerbeordnung). The period and location of the event will be announced on the Organiser’s website or provided on request.
- The house rules, technical production guidelines and safety provisions of BMW Welt apply.
Section 2: Registration, admission and conclusion of contract
- All registrations are binding, but they do not in themselves constitute any claim to the conclusion of a contract with the Organiser.
- By submitting their declaration of participation via the Organiser’s online registration form, the participant makes a binding offer to conclude the contract. A binding contract is concluded when the Organiser confirms the declaration of participation.
- No claim to admission to other or future legalXchange events or to other events organised by the Organiser may be derived from a legalXchange contract once concluded.
- The participant is admitted once the contract is concluded. Admission is subject to the condition that the details from the registration have not changed, are accurate, and that the ticket fees set have been paid in full in advance, unless another payment date has been expressly agreed.
- Transfer to third parties is not permitted.
Section 3: Participation fees
- The participation fee for the event is determined by the Organiser’s published prices or offers. The current prices can be found on the event website at www.legalxchange.de.
- The participation fee does not include the costs of hotel accommodation including extras, travel to and from the event, transfers to or from the venue, or transmission and connection costs.
- All payments are due immediately upon invoicing and must in any case be received before the start of the event, unless expressly agreed otherwise. All the Organiser’s prices include statutory VAT, unless a net price and a gross price are expressly stated.
- The Organiser is also permitted to send invoices exclusively in electronic form. For this purpose, upon request, the exhibitor provides an e-mail address to which the invoice(s) can be duly sent.
Section 4: General conditions of participation
- The participant is in breach of contract and may be excluded from the event if they engage in any form of advertising without the prior express written consent of the Organiser, or if they use, or intend to use, the event for purposes unrelated to the contract or to the event itself.
- The participant is informed that photographs, sound and video recordings may be taken of them. These may also be distributed and published by the Organiser for its own advertising purposes in print and online media. The recordings will not be passed on to third parties. Reference is made to the Organiser’s data protection information.
- Conditions of participation:
- The participant is responsible for their timely arrival and departure, for complying with any border entry requirements, and for their timely preparation (e.g. obtaining any required documents).
- The hygiene rules and official requirements in force at the time of the event at the venue or event location apply.
- The provisions relating to infection control measures apply accordingly to any other safety requirements imposed, prescribed or recommended by national, regional or local authorities in relation to the event.
Section 5: Copyrights
- The materials and files provided to the participant are subject to copyright law. The participant may only use the materials and files for their own professional or private purposes and within the scope permitted under copyright law.
Photography by participants during the event is permitted as an exception if the pictures represent an insignificant part of the event or they are taken for private purposes. The participant is responsible for respecting the personal rights of other participants and third parties, as well as any other rights of third parties (e.g. copyrights or property rights).
Section 6: Termination
- The Organiser may terminate the contract or refuse access to the event if the agreed participation fee or any other due external or third-party costs have not been paid in full before the start of the event. The Organiser still retains the right to payment of the participation fees and costs in such cases.
- The Organiser may terminate the contract if external circumstances for which it is not responsible reduce the possible number of participants in the planned event space. In this case, earlier bookings take precedence over later bookings. In this case, the provisions on force majeure agreed here apply.
- Termination by the participant is not possible.
Section 7: Force majeure
The Organiser expressly points out that the following conditions must be strictly observed for the safety of visitors and staff.
- In the event of force majeure that leads to the cancellation, interruption or non-performance of the contract or of the event in whole or in part, the Organiser may withdraw from the contract.
- This also applies if one of its service providers (e.g. the event location) is unable to perform its services due to force majeure and replacing the service provider is no longer possible or reasonable for the Organiser.
- In such cases, the Organiser will refund participation fees already paid. No claims for damages may be made against the Organiser.
- It is agreed that, within the meaning of paragraph 1, force majeure also includes any recommendation by sovereign or governmental authorities (national or federal state authorities, ministries, police, state criminal offices, authorities, national offices or federal state institutions, the Robert Koch Institute or comparable bodies) advising that the event should not be held (e.g. due to the pandemic-like spread of a virus or a terrorism warning).
- It is agreed that force majeure is also deemed to exist if, due to increased requirements imposed by the bodies referred to in paragraph 4, and insofar as the Organiser is not responsible for them, holding the event becomes economically unreasonable within the meaning of Section 275(2) of the German Civil Code (BGB).
- If BMW Welt terminates the rental agreement with the Organiser or, for other reasons, does not make the exhibition space available to the Organiser, in whole or in part, for the purpose of holding the event, and the Organiser is not at fault, the Organiser is not liable to the exhibitor; in such cases, the regulations regarding force majeure apply accordingly. In this case, the exhibitor has no entitlement for damages against the Organiser.
- It is presumed, subject to rebuttal, that the Organiser may invoke force majeure within the meaning of paragraph 1 if comparable events in the same or neighbouring federal state in which the event is taking place are cancelled or do not take place at the same time. It is likewise presumed, subject to rebuttal, that the Organiser cannot invoke force majeure if comparable events in the same or neighbouring federal state in which the event is taking place are held at the same time.
- If a significant number of participants, exhibitors or speakers cancel their participation or attendance at the event citing an extraordinary incident, and the defining character of the event is lost as a result, the Organiser is entitled to cancel the event with the legal consequences stated in paragraph 1.
Section 8: Liability of the organiser
- The Organiser is liable for slight negligence only in the event of a breach of cardinal obligations (cardinal obligations being those obligations that concern essential contractual rights which, according to the content and purpose of the contract, are to be granted to the participant by the Organiser, or also those obligations whose fulfilment is essential for the proper execution of the contract and on the observance of which the participant may regularly rely). The Organiser’s liability for slight negligence in respect of these cardinal obligations is limited to the average damage foreseeable and typical for this type of contract.
Indirect or consequential damage resulting from defects in the contractual subject matter are only eligible for compensation if such damage is typically to be expected when the contractual subject matter is used in accordance with its intended purpose. - The limitations of liability do not apply in cases of grossly negligent or intentional breaches of duty, nor in the absence of warranted characteristics, nor to claims of the participant arising from product liability or other mandatory statutory liability provisions.
- The limitations of liability apply to the same extent in favour of the Organiser’s corporate organs, its employees, vicarious agents and subcontractors.
- The Organiser is liable for any negligence or intent in the event of injury to life, limb or health for which it is responsible.
Section 9: Place of fulfilment and jurisdiction
- The place of fulfilment is the event location.
- Munich is agreed as the place of jurisdiction if the participant is a merchant or has no general place of jurisdiction in the Federal Republic of Germany. However, in such cases the Organiser is also entitled to take legal action at the participant’s registered place of business.
Section 10: Applicable law, continuing validity
- The law of the Federal Republic of Germany applies exclusively, excluding conflict-of-law principles.
- If any provision of these General Terms and Conditions is or becomes invalid, the remaining provisions remain unaffected.
Section 11: Right of withdrawal
You have the right to withdraw from this contract within fourteen days without giving any reason. The withdrawal period is fourteen days from the day the contract is concluded. To exercise your right of withdrawal, you must inform us,
Verlag C.H.Beck GmbH & Co. KG
Wilhelmstrasse 9
80801 Munich
Postal address:
P.O. Box 40 03 40
80703 Munich
Phone: +49-89-38189-0
E-mail address: info@beck.de
Internet: www.beck.de
of your decision to withdraw from this contract by an unequivocal statement (e.g. a letter sent by post, fax or e-mail). You may use the attached sample withdrawal form for this purpose, but this is not mandatory.
To meet the withdrawal deadline, it is sufficient for you to send the notification of your notification of exercising your right of withdrawal before the withdrawal period has expired.
Section 12: Consequences of withdrawal
If you withdraw from this contract, we will reimburse you for all payments we have received from you, including any delivery costs incurred, without undue delay and at the latest within fourteen days from the day on which we receive notification of your withdrawal from this contract. For this refund, we will use the same means of payment that you used for the original transaction, unless expressly agreed otherwise with you; in no case will you be charged any fees for this refund.
If you have requested that the services/events commence during the withdrawal period, or if the services/events you have booked begin during the withdrawal period, you must pay us an appropriate amount corresponding to the proportion of the services/events already provided up to the time you notify us of your exercise of the right of withdrawal in relation to this contract, compared to the total scope of the services/events provided for in the contract.
Section 13: Severability clause, written form
All amendments and additions to these conditions and to the contracts concluded with the participant must be made in writing. This also applies to any amendment of this clause.
If individual provisions of this agreement are or become invalid, this does not, in case of doubt, affect the validity of the other provisions of this agreement. Both contracting parties agree, in place of any ineffective part of the text, to adopt a provision that reflects the intended purpose of the contract or comes as close to it as economically possible.
The same applies accordingly if the contract should contain a gap. In such a case, the contracting parties agree to replace any missing provision with a supplementary agreement that reflects the contractual purpose pursued by both parties.
Status of the General Terms and Conditions for Participants: December 2025
